SmartSub: How to Add an Extra Duty Assignment (Floater)

SmartSub: How to Add an Extra Duty Assignment (Floater)

A Floater in SmartSub is created as an Extra Duty Assignment. This type of opening is used when additional substitute coverage is needed and is not tied to a regular employee absence.

Who Can Create an Extra Duty?

The following SmartSub roles can create a Extra Duty Assignment:

  • Client Administrator
  • Substitute Administrator
  • Location Administrator

Create an Extra Duty Assignment

Step 1: Open Manage Openings

  1. Log in to SmartSub.
  2. From the Home Screen, select Manage Openings.
  3. Click Add to create a new opening.

Step 2: Complete the Opening Information

FieldDescription
SummaryEnter a brief description of the assignment.
LocationSelect the appropriate location.
TypeKeep the default value of Extra Duty.
Assignment CategorySelect the appropriate category (for example, Teacher).
DescriptionProvide additional details or instructions for the substitute.

Important
Leave the Type field set to Extra Duty. Use Vacancy only when creating an opening for a regular staff position. Extra Duty assignments are intended for additional coverage needs such as floaters. 

Step 3: Select a Time Slot

Select the time period for the assignment:

  • Full Day
  • AM
  • PM

Step 4: Add Additional Assignments (Optional)

If multiple floater assignments are needed, continue adding assignments before saving the opening. 

Assign a Substitute

If you already know which substitute will fill the assignment, you can assign them before saving.

  1. Select the assignment.
  2. Choose Selected Slot Actions.
  3. Click Assign a Candidate.
  4. Select the substitute from the available list.
  5. Verify the substitute has been assigned.

Save the Assignment

  1. Click Save.
  2. The assignment will appear in the Manage Openings grid.

Edit an Existing Extra Duty Assignment

  1. Navigate to Manage Openings.
  2. Locate the assignment in the grid.
  3. Click the Edit (Pencil) icon.
  4. Review or update the assignment information.

The edit screen allows you to view assignment details and see who the assignment has been assigned to. 

Quick Reference

TaskNavigation
Create an Extra DutyManage Openings → Add
Assignment TypeExtra Duty
Assign a SubstituteSelected Slot Actions → Assign a Candidate
View AssignmentsManage Openings Grid
Edit an AssignmentPencil (Edit) Icon

Frequently Asked Questions

What is a Floater in SmartSub?

A Floater is created as an Extra Duty Assignment and is used when additional substitute coverage is needed outside of a regular employee absence. 

Should I choose Vacancy or Extra Duty?

Select Extra Duty for floater assignments. Vacancy is intended for openings associated with regular staff positions. 

Can I assign a substitute immediately?

Yes. You can use Assign a Candidate during the creation process to select and assign a substitute before saving the opening. 

InfoVideo Available - The instructions above follow the same workflow shown in the video.