Overview

SmartSub notifies substitutes when new assignments (openings) become available. These openings are created when a teacher submits a time-off request and it is approved or meets system thresholds. Once available, notifications are sent so substitutes can review and accept assignments.

How You Will Be Notified

You may receive notifications in one or more of the following ways:

• Email notification
• Text message (SMS)
• SmartSub mobile app (iPhone or Android)

All notification methods provide similar assignment details.

Step 1: Review the Assignment Notification

1. Open the notification (email, text message, or app alert).
2. Review the details provided:
   • School or building location
   • Assignment date(s)
   • Teacher or position
   • District name
   • Additional notes (if provided)

Note: If multiple days are included, they will appear in a list or grid format.

Step 2: Open the Assignment in SmartSub

1. Click the View Details link in the notification.
2. The SmartSub application will open.
3. Log in using your credentials.

Step 3: View Available Openings

1. Navigate to the Home page.
2. Select the Available Openings tab.
3. Review the list of assignments available to you.

Step 4: Review Assignment Details

1. Select an assignment (click the edit/pencil icon).
2. Review the details carefully:
   • Dates and times
   • Location
   • Assignment details
3. Confirm your availability before proceeding.

Step 5: Accept the Assignment

1. Select the checkbox for the assignment.
2. Verify the assignment shows as pending under your name.
3. Click Save to confirm.

Result: The assignment will be removed from the available openings list.

Step 6: Confirm Your Assignment

1. Navigate to the My Assignments tab.
2. Verify the assignment appears in your assigned list.

What Happens Next

• You will receive a reminder notification closer to the assignment date.
• Reminder notifications may include:
  • Upcoming assignment details
  • Links to review or verify assignments

Tips for Success

• Check notifications regularly to avoid missing opportunities.
• Respond quickly—assignments may fill fast.
• Always review assignment details before accepting.
  

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Video of Steps