SCView – Mileage

 Access the Mileage module from either the Mileage tile or Tools > Mileage

Add New

Add Mileage Request

Requestor Email, First Name, and Last Name will default to the user entering the Mileage request.

Supervisor will either default, or choose the Supervisor responsible for approving the Mileage request.

Select the Routing Info (if available) to choose the funding source for the Mileage reimbursement.

Enter the Description for the Mileage request.

Line Details

Mileage Date – enter the date the Mileage expense occurred

From – if available, select from a list of predetermined start locations

To Destination – if available, select from a list of predetermined destination locations

If using From and To Destination, the following fields will auto-populate:  Travel From, Travel To, and Total Miles

If predetermined locations are not available, enter the following:

Travel From – enter a start address if a predetermined From location is not available

Travel To - enter a destination address if a predetermined To Destination is not available

Total Miles – calculates automatically based on locations entered into the Travel From and Travel To fields

Add – to add the reimbursable expense to the Mileage request

Other Reimbursables

To add other reimbursables such as Meals, Tolls, Hotel accommodations, etc.

Select Add

Other Expense – enter the amount of the expense

Comment – enter Reason for Travel and/or Vendor Name

Note:  To access Per Diem Rates Look-Up utilize the Click here for Conus Rate link.

Attach – to upload any necessary receipts or documents needed to verify travel expenses.

Round Trip – highlight the mileage reimbursement and select Round Trip to automatically calculate return mileage

Select an expense and utilize the Edit, Delete, or Copy to edit or update additional reimbursement expenses.

Save Draft – to save a mileage form in progress

Cancel – to cancel any changes and close the form

Submit – to submit the Mileage request form