FIS: Supervisor Staff Portal - View Staff Absence Information

FIS: Supervisor Staff Portal - View Staff Absence Information

The Supervisor Staff Portal provides several options for reviewing employee absence information. Supervisors can search for absences by name, date range, or calendar view and generate reports to monitor attendance, staffing, and substitute coverage.
Use these inquiry options to review absence history, verify approved and pending absences, and identify absence trends for the employees you supervise.

Requirements

To view employee absence information, you must:
  • Have Supervisor access to the Staff Portal.
  • Be assigned as the employee's supervisor or supervisor alternate for another supervisor.
After signing in to the Staff Portal, select:
Info
Supervisor > Staff Absence Information
The following inquiry tabs are available:
  • Absences by Staff
  • Absences by Date Range
  • Absence Calendar

Absences by Staff

Use the Absences by Staff tab to review recorded absences for one employee or all employees you supervise. All absence details are displayed on this tab.


Use this tab to review recorded absences by fiscal year.

Available filters include:

  • Year (current year is defaulted)
  • Name
  • Location
  • Absence Type

Notes
Hover over an employee's name to view all available balances, pending requests, pre-approved absences, and current balances.
This page also provides access to the Absence Totals Reports. 
Use the Search and Reset buttons to apply or clear filters entered. 

Absences by Date Range

Use this tab to search for absences within a specific date range.


Optional filters include:

  • Employee
  • Location
  • Absence Type
  • Include Outstanding Requests
This page also provides access to the Daily Absence Reports.
Use the Search and Reset buttons to apply or clear filters entered. 

Absence Calendar

The Absence Calendar provides a visual view of employee absences.


Calendar Views

The calendar supports several viewing options:

  1. Month
  2. Year
  3. Fiscal Year
  4. Date Range

You can also:

  1. Navigate to previous or future months or years.
  2. Hover over an absence to display additional details.
The calendar is useful for identifying scheduling conflicts and reviewing absence trends.

Mobile-Friendly Supervisor Portal

The mobile-friendly option provides a History and Scheduled tab in addition to the Outstanding tab used for approving absences.

Filtering is available by selecting the funnel icon and the options available apply to all of the tabs.

The Filter Results screen opens and allows for selection of a custom date range, ability to view as Supervisor Alternate, a specific staff member and/or absence.  


History Tab

History records include all absences where the date is less than the current date.
When you access this tab all records are collapsed.  Select the Blue + sign to expand the information and view the details.

Scheduled Tab

Scheduled records include all absences where the date is greater than the current date.
When you access this tab all records are collapsed.  Select the Blue + sign to expand the information and view the details.


Available Reports

The reports reviewed below are only available from the PC option.  The mobile friendly option does not include these reports.

Daily Absence Reports - available on Absences by Date Range tab

Use this report to review daily absences.

When substitutes are assigned for absent employees they will be included based on the selected Report Option.

Available filters include:

  • Date Range (required)
  • Report Option
  • Building or Location
  • Class
  • Absence Type
  • Include Requested Absences
Select Run to generate the report.

Absence Totals Report - available on Absences by Staff tab

Use this report to review absence totals for a selected date range.  Three different reports are available.

Available filters include:

  • Date Range
  • Absence Type
  • Report Options
  • Sort Order

Select Run to generate the report.

Absence by Date and Location Report - available from the Outstanding Requests tab

Use this report to review approved and pending absences by location.

This report is especially useful when district policies limit the number of employees who may be absent from the same location on a given day.

Available filters include:

  • Date Range (required)
  • Location
  • Absence 
Select Run to generate the report.

Supervisor Staff Listing Report - available from the Outstanding Requests tab

Use this report to review the employees assigned to you and verify their current job title information.

Available options include:

  • As of Date
  • Sort Order

Select Run to generate the report.

Tips on Tabs

  • Use Absences by Staff when researching one employee's absence history.
  • Use Absences by Date Range to review staffing during a specific period.
  • Use the Absence Calendar to identify scheduling conflicts and attendance trends.
  • Use reports when you need to analyze absence information or print results.